Aavenir Onboardingflow, built natively on the ServiceNow platform, empowers organizations to inject efficiency and minimize risk across the Source-To-Pay process. It simplifies vendor collaboration and supplier information management across onboarding and off-boarding processes, sourcing events, contract, and performance obligation management, and invoicing and payment processes - all through portals.
Built for:
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Procurement and sourcing teams
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Contract management teams
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Vendor management teams
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Finance teams
Why use Aavenir Onboardingflow on ServiceNow?
Aavenir’s Onboardingflow solution leverages ServiceNow’s enterprise-class platform for efficient digital workflow and eliminates the need for manual checks. The supplier collaboration portal enables suppliers to create and track invoices, modify purchase orders, and ensure seamless communication.
Built natively on the ServiceNow platform, Aavenir Onboardingflow:
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Delivers a connected vendor management experience and simplifies end-to-end vendor management.
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Lowers supplier and business risk with standardized onboarding and verification checklists, questionnaire templates, and verification and approval processes
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Strengthens vendor relationships by simplifying collaboration and engagement throughout the vendor life cycle journey
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Eliminates silos and delivers a unified view of all supplier-related information across the organization
More information:
https://aavenir.com/onboardingflow-centralized-vendor-management-portal-on-servicenow/
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Centralized Vendor Information Repository: Improve vendor relationships by simplifying collaboration and engagement across departments and needs
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Vendor Onboarding and Evaluation: Reduce vendor onboarding cycle times with configurable Onboarding Checklists, Questionnaires, and Evaluation Workflows
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Onboarding Request Publish and Response Submission: Reduce hours spent on manual information exchange and vendor status update by publishing supplier onboarding and other information requests and facilitating response submission via portals.
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Selective Enablement of Processes: Enable supplier for selected Source-to-Pay processes. Option to mark the supplier as ‘Onboarded’ once the initial onboarding request is approved or after any additional information requests (reviewed or unreviewed) are approved.
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Homepage for Logged in Users: Engaging and intuitive landing page UI coupled with role-based hotkeys and guided actions.
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Dashboard with Out-of-the-Box Reports: Get an overview of the key statistics about onboarding requests, expiring supplier forms and certifications, and supplier statuses through a graphical representation.
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Bulk Publish of Requests: Enable rapid request of information based on business need, market conditions, new regulations by publishing onboarding requests and additional information requests in bulk to multiple suppliers in one go.
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Third Party System Integration: Deliver a 360-degree experience to vendors in the portal across data and processes managed in CRM’s, ERP’s, vendor masters, and financial and order management systems through secure, seamless integrations.
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Risk Mitigation: Mitigate potential compliance and security risks by managing KPIs, documents, and supplier data.
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Seamless connectivity with Aavenir’s products: Deliver a connected experience across internal teams and with suppliers process that has in-built integration with Aavenir ContractFlow, InvoiceFlow and RFPFlow.
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Landing Page for Logged in Users: Users at the buyer’s side as well as the supplier’s side now have a landing page that welcomes them to the application as soon as they log in. The landing page is completely configurable and the admins can define the messages, widgets, hotkeys, etc to provide an engaging and effective experience to the users. For the buyer-side users, the page displays several cards that ensure that the user gets a clear and complete view of work completed as well as any bottlenecks in the vendor onboarding and information management process.
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Out-of-the-Box Reports in the Dashboard: Vendor Managers can now get an overview of the key statistics abouts the onboarding requests, forms and suppliers through a graphical representation on the portal.
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Bulk Publish of Requests: Vendor Managers can now publish onboarding requests and additional information requests in bulk to multiple suppliers in one go from the Vendorflow Portal. All they need to do is select the suppliers, select the questionnaire template with required questions and publish the request. This feature enables rapid request of information based on business need, market conditions, new regulations.
- Selective Approval of Processes: Vendor Managers can now select the Source-to-Pay processes to be enabled for the supplier even if there are additional information requests yet to be reviewed. The manager can also optionally mark the supplier as ‘Onboarded’ once the initial onboarding request is approved and additional information requests reviewed or unreviewed are approved.
- Collaboration across Invoices: Aavenir Vendorflow application is now integrated with Aavenir Invoiceflow application which enables invoice submission and tracking by the suppliers from the Supplier Portal.
- Enhanced Supplier Information Management: The Supplier information management interface in the portal is improved to enhance the user experience while managing supplier information on an ongoing basis.
- New Question Types: Following new question types introduced for questions to be added to Questionnaires in the Vendor Portal:
- Checkbox type question for users to select multiple options to answer.
- Date-range type question for users to select a date-range as answer, for example, Provide issue and expiration date for insurance.
- Grid type question for users to provide response in a grid format, for example, list of all security certifications with their issue and expiry dates
- Table Mapping type question for the users to submit their Tax. Form/Insurance Form/Security/Licensing information records and documents directly using the questionnaire.
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